The Virtual Reality of Event Planning
Successful virtual events require a lot of behind the scenes maintenance: strong internet connection, pre-recordings, interactive features. It’s a different world for event planners, one that hasn’t been explored much until the outbreak of COVID-19. But now that we’re here, in a world that is still social distancing, it’s time to dig deeper into the core of virtual events.
Platforms like Zoom, Google Meet, and Microsoft Team work well for smaller group meetings, but seem to be lacking in functionality as a stand-alone source for larger virtual conferences and events. This is where video production companies come into play. SlidesLive offers a bundle of features that can take your virtual event to a higher level, allowing it to feel more like an in-person event. Let’s take a look at some of the ingredients that, when put together, create a tasteful and professional virtual experience.
Connection and Contact
Virtual events require strong internet connection throughout. Without connection, there’s really no learning or interaction going on. SlidesLive contacts all remote speakers, making sure each one has a strong, reliable connection. Our team also checks the framing of the speaker’s camera, the background, and the lighting conditions to ensure the best quality video. Additionally, SlidesLive utilizes remote tech teams that conduct dry runs with everyone involved before the big day. And if something happens to come up during the event, 24/7 tech support is always available.
Pre-recordings
Whether it be for workshops, paper and poster sessions, or tutorials, pre-recordings can serve as a backup for the speaker or a useful source to be posted at some point in the future. SlidesLive can also post pre-recordings as if they were live, relieving the stress of any speaker who would like to prepare and perfect their part of the event.
Internet Interaction
Attendees look forward to the networking and social interaction available at in-person events. At first glance, it seems like virtual events are lacking in this aspect; however, they don’t have to be. SlidesLive offers an expo room component which acts as an exhibitor hall. In our virtual hall, exhibitors can talk and network with others at the event. With this feature, events don’t have to lose one of the main reasons that people attend.
SlidesLive also offers various Q&A features. Speakers and audience members can interact through chatbox, or — for more personal interaction — SlidesLive can work with Google Meet, Microsoft Teams, or Zoom to create interactive rooms within the virtual event, giving you the best of both worlds.
Protection and Control
In the virtual world, there are a lot of ways for unwanted visitors to get a handle of your event. But with SlidesLive, you will have complete control over who enters and exits your event. With password protection, not everyone can join the livestream. Your event can be privatized and price tagged, making sure only those who have signed up and paid to view the conference will be allowed to join.
Moderators can be integrated into the event as well, allowing you to control who speaks, who gets kicked out, and who enters into your virtual world. With our analytics feature, you’ll also be able to see who has watched, when they started and stopped watching, and the email address of those who have watched. When the event ends, you’ll be able to maintain contact with those who attended.
Design
Many events that were scheduled to be in-person have moved to online, requiring a lot of thought on how to please those who were involved in the process. SlidesLive offers a way to thank sponsors during breaks within the livestream, allowing you to advertise and show appreciation for those who have helped the event come to life, even if not in its original form.
And we can’t forget about satisfying the attendees. A virtual event should be visually pleasing to an audience. Zoom gets boring, and audience members look for virtual events with more pizzazz. SlidesLive’s livestreams and recordings come off more as a TV broadcast: professional and good-looking.
When it comes to signing up for the event, SlidesLive can help you create a custom pre-registration page. Attendees can register for the event through our page, making sign-up easier to find and well-designed.
The virtual world can be a confusing one, but we’re here to help you navigate through. Don’t let fear of change damage a well-planned event. Convert your event to fit the virtual world. SlidesLive is here to help.
