How to Upscale Your Next Virtual Event

Coordinating workshops and tutorials within a larger virtual event space requires an eye for detail. Maybe even more than just one pair of eyes, too. With several parallel virtual rooms or breakout sessions, conference planners must remain organized and on task.

Workshops are meant to be collaborative and informative. However, the virtual atmosphere that events are currently taking place in presents challenges for event planners. Organizers can’t physically organize participants into interactive rooms. They must rely on technology and virtual event platforms. And even then, how can organizers ensure collaboration?

With help from SlidesLive, your event will be capable of running multiple parallel livestreams. Each livestream is operated by a technician who works with a detailed schedule from the event organizers. All you have to do is communicate your schedule with our team, and your livestreams will be handled by us. And if you’re worried about a large capacity of livestreams at once, don’t be! SlidesLive has handled 31 parallel livestreams for NeurIPS.

In terms of ensuring interaction, SlidesLive’s streaming technicians seamlessly switch between pre-recordings, live question and answer discussions, sponsor loops, intro countdowns and breaks. We follow your schedule so that you don’t have to worry about the constant transitions. And better yet, the SlidesLive team offers event organizers plenty of options regarding Q/A sessions. We help you implement Zoom, Teams, Meet or any other platform you’d like for your session. Then, we have a technician ready to help stream and record the session.

And virtual events have hidden benefits regarding workshops and tutorials, too. Because there are no more renting fees in the virtual world, conferences can last longer for cheaper. This means no more pushing for shorter events which consequently means more time for separate sessions within the conference.

However, there are some habits event organizers might want to pick up on while planning for their next virtual events. For example, pre-recordings make parallel livestreams much easier, simpler, and stabler. With SlidesLive, pre-recordings are easy and effective. We send your speakers a pre-recording link. After recording, SlidesLive edits each talk for a clean, professional look.

By taking on pre-recordings, your conference can be scaled up. Pre-recordings can be difficult to manage with a large number of speakers. However, SlidesLive’s unique technology allows clients to count on us for a number of tasks.

Tasks we cover:

• Emailing instructions for your speakers.
• Custom-made web interface for recording (no installations required). Just click on the link!
• Real-time status tracking for organization.
• File management.
• Editing and adding custom graphics for a neat and professional look.
• Delivery of edited files.

Our technicians also handle multiple pre-recordings and streams at once. After launching several pre-recordings in a row, our technicians begin the Q/A session where audience members can join the chatroom and discuss with speakers, ensuring interactivity while being streamed or recorded. And whether your content is live or pre-recorded, automated closed captioning can be implemented for improved clarity and learning.

But the virtual world of events might not last forever. With talk of hybrid events, SlidesLive has begun preparing for the future of the event industry. Partly in-person events may be more difficult to manage when it comes to a large number of workshop and tutorial sessions due to logistical reasons (crew, technicians, etc.); however, hybrid events do offer a unique conference experience. In-person speakers can connect with speakers in the virtual world in real time while participants listen. Hybrid events eliminate the constraints of time and space, and are definitely something to consider while planning your next event.

If you’re looking to plan for your next event or conference, SlidesLive is here to help. We’re here to offer you virtual event hacks that will make your next event run with ease. So if you’re ready to automate your event planning experience and hand off some of your worries to us, email hello@slideslive.com for more information! We’ll be glad to e-meet you!